Privacy Policy

Who we are

Our website address is:

What personal data we collect and why we collect it


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.


My Site also uses the following plugins and third-party systems:

  • Akismet (an anti-spam plugin provided by Automattic) for the purpose of automatically capturing spam comments.
  • Jetpack (also provided by Automattic) for the purpose of user experience and gathering website analytics. You can find out more in Jetpack’s Cookie Policy
  • Google Analytics (provided by Google) for the purpose of monitoring user demographics. You can find out more about Google Analytics Cookie Usage on Websites here

Who we share your data with

Your personal data is stored upon My Site’s database, which is hosted on a UK based server. If you leave a comment or fill in the contact form, it will be shared to Caroline Robinson’s Gmail account. Visitor demographics will be shared with the Jetpack and Askimet plugins (owned by Automattic) and Google Analytics.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments are checked through an automated spam detection service (Akismet). Analytics are collected by Jetpack. Emails are sent to Gmail.

My contact information

To contact me about anything to do with your personal data and data protection, including to make a subject access request, please use the following details:


Additional information

How we protect your data

In order to keep your data as safe as possible, I use secure passwords to access any place your data may be stored. My laptop and mobile phone are also both password protected.

Within WordPress itself, I have a security plugin installed (Wordfence), which informs me of any potential risks to security, including any attempts to log into WordPress.

What data breach procedures we have in place

In the event of a breach, I will implement the following procedure:

  1. Change all passwords immediately and ensure security is restored
  2. Carry out a complete audit to investigate the breach and how it impacts the personal data I hold
  3. Implement any further security measures highlighted by the audit
  4. Create a report about the breach and steps taken, and inform the ICO within 72 hours of the breach
  5. Follow any guidance provided by the ICO


Changes to my privacy policy

I may change this Privacy Notice from time to time. This may be necessary, for example, if the law changes, or if I change My Business in a way that affects personal data protection.

Any changes will be immediately posted on My Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of My Site following the alterations. I recommend that you check this page regularly to keep up-to-date.